My Brightest Diamond | June 2018

FOR INTERNAL USE ONLY

KEY OF DEADLINES

Last Updated Wed, Dec 6, 2017


Title of Event: My Brightest Diamond 

Date/Time: Sunday, June 24. 2018 | 7:30p-10p (20m Intermission)

Location: Ford Theatres, Hollywood

CLICK HERE TO VIEW EVENT BRIEF

Producer Name: Andrea Miller | andreamillerworks@gmail.com


GO AS IF PRESENTS

MY BRIGHTEST DIAMOND

with Brooklyn Youth Chorus

Storyboard illustration by Eric Potma

Storyboard illustration by Eric Potma

JAN 4

  • Submit photos that represent the show (Ford marketing staff will need photos to begin developing print materials promoting the 2018 Summer Season)

FEB 10

  • Summer Season Announcement Date to be confirmed

APR (TBD)

  • Ford announced Summer Season to the public
  • Coordinated announcement from My Brightest Diamond and Go As If encouraged.\

APR 20

  • Submit Publicist/Press Contact information

APR 30

  • Postcard approved + finalized + sent to printer

MAY 3 (SUBJECT TO CHANGE)

  • Private presale ticket sales open

MAY 10

  • Season Press Accouncement + Tickets on Sale
  • Send show announcement to email lists
  • Announce on social media outlets
  • Postcard + Poster distribution begins via street team
  • Tickets on Sale

APR 29 (8 weeks prior)

  • Submit draft of press release for approval

MAY 13 (6 weeks prior)

  • Press release submitted to media
  • Submit any new photos + multimedia for website (if applicable)
  • Ticket sales check-in
  • Begin social media campaign 

MAY 24 (30 Days prior; Exact Date TBD)

  • 30-Day-Out Production Meeting + Event Logistics 
  1. Clarify all technical riders and production info
  2. Finalize plaza plans (reception, merchandise, vendors)
  3. Clarify all front-of-house and box office needs
  • Submit draft of printed program insert
  • Submit song lists (name, composer) for ASCAP/BMI

JUN 10 (2 weeks prior)

  • Submit program insert to printer

JUN 17 (1 week prior)

  • Phone meeting regarding Event Services (security needs, meet + greet or reception details (if applicable)

JUN 21 (72 hours prior) 

  • Submit Comp + Access List - List should include anyone who needs access to the stage, backstage or dressing room areas, including artists, designers and your staff, and it should include producer comps, press comps, photo/videographers, ticket giveaway winners and backstage access lists. 

JUN 24 (Show Day)

  • Deliver merchandise